***My "Meatout Day Planning" took an amazing turn and has developed into an entire vegetarian festival...Asheville VegFest. If you want to read from the beginning of it all then check out comment #6 on. For more information on Asheville VegFest check out http://www.ashevillevegfest.com
I decided to just make one thread to keep everything about my event planning in one spot. Hopefully some of you will be able to help me over the course of the next two months if I need it!
After calling a lot of places I have figured out that the cheapest, but still great, option for me is to do more of a Meatout FEST rather than the MUSIC FEST idea that the ever-lovely MrFalafel suggested. I still really LOVE that idea and may use it next year, but after figuring out how much bands were going to end up costing it's easiest for me to just use one or two bands.
So far here is what I have accomplished:
1. I have found a band. It is a great local raggae band that is comprised of all vegetarians. They have offered to play as long as I need them to for $150. The truth is that if I bring in any money from this event I will probably give them a little extra for being such kind people! If you're interested in them, you can check out their myspace page:www.myspace.com/bittergemma
2. I have called the county and state permit offices to find out what permits, if any, I will need. If I don't make over $15k from the event (ha like that would happen!!!) and it's only a one time event then I don't need a permit. If I hold this event and decide to do it again next year I have to pay a $25 application fee to get a business permit. I hope it goes well and I end up needing to do that!
3. I have found the place it will be held which is my church gymnasium. It was really REALLY expensive to have it at any venue I could find, as in hundreds for just a few hours. However, the church will let me use their gym for only $15 per hour. I have also e-mailed someone from the church to ask if I can use their sound equipment if it happens to be that the band can't bring their own.
The things I'm working on now are:
1. Ordering more leaflets about various veg*an and animal rights issues.
2. Ordering food samples from meatout.org
3. Finding tables and chairs (this may be provided by the church as well, just waiting on a reply)
4. Contacting businesses about setting up tables there. So far I've e-mailed one girl I'm close to asking if she wants to set up one for her cafe. Since we know each other I also asked how much she typically pays to have a table at expos and events. I won't charge as much as many events, but I will need table fees in order to cover the few costs I am going to have.
5. OTHER - anything else that comes up.